MinutesBudgetComm11072019

COLCHESTER BOARD OF EDUCATION
                               Colchester, CT


                          BUDGET COMMITTEE MEETING

                         Thursday, November 7, 2019 ~ 9:00AM
                          Board of Education Conference Room

                                       MINUTES

MEMBERS PRESENT: Brad Bernier, Mary Tomasi, Mary Bylone
ADMINISTRATION PRESENT: Superintendent Jeffrey Burt, CFO Maggie Cosgrove,
Director of Pupil Service and Special Education Kathleen Perry
OTHERS PRESENT: Board of Finance liaison Andrea Migliaccio, Executive Assistant to the
Superintendent Amy Trinnaman

1. CALL TO ORDER
Brad Bernier called the meeting to order at 9:00AM.

2. CITIZEN COMMENTS
None.

3. ADDITIONS TO AGENDA
None.

4. APPROVAL OF THE OCTOBER 10, 2019 MEETING MINUTES
Motion by: M. Tomasi
To approve the minutes of the October 10, 2019 Budget Committee meeting
Second by: M. Bylone
Vote: Unanimous

5. FINANCIAL REPORTS
       5.1 Monthly Budget Reports
           CFO Maggie Cosgrove presented monthly budget reports from October 2019,
           specifically addressing the school year hiring impacts and possibility of energy
           savings. Magnet school tuition bills are just being received. Capital Region
           Education Council (CREC) has proposed a 4% tuition increase for 2020-21 school
           year. Board Chair Bernier and Superintendent Burt discussed due diligence on
           determining residency status of magnet school students.
       5.2 Budget Transfers
           None.
       5.3 Health Insurance Reserve
           CFO Maggie Cosgrove presented reports from September 2019, indicating that the
           health insurance reserve is stable.
       5.4 Special Education Excess Cost Report
           Director of Pupil Services and Special Education Kathleen Perry reported on the
           Special Education Excess Cost Report, noting that while students returning to the
           district were included in the 2019-2020 budget, there have been two outplacements
           since then. Tuition bills are just being received now. Complete information should
           be available in November 2019.
       5.5 Cafeteria Report
           CFO Maggie Cosgrove explained the negatives in budget as relating to the up-front
           bulk purchasing that takes place in the beginning of the school year.
       5.6 Capital Reserve (Quarterly)
           CFO Maggie Cosgrove shared that while there has not been a lot of activity in the
           Capital Reserve Fund, two lines have been active: school building maintenance and
           technology.
       5.7 Use of Schools
           There has been little change in the balance thus far this school year. Of note is the
           upcoming sound system at Bacon Academy.

6. OLD BUSINESS
      6.1 Security Funding Appropriation-Request to Board of Finance
          This request will be added to the November 20, 2019 Board of Finance agenda.

7. NEW BUSINESS
      7.1 Budget Committee Meeting Dates for 2020
          Motion by: M. Tomasi
          To approve the proposed Budget Committee Meeting Dates for 2020.
          Second by: M. Bylone
          Vote: Unanimous

8. ADJOURNMENT
Motion by: M. Tomasi
To adjourn the meeting
Second by: M. Bylone
Vote: Unanimous

Committee Chair Brad Bernier adjourned the meeting at 9:30AM.