5139P Participation Fees for School Activities

MINOR POLICY CHANGE
                                                                                            5139P

                                                                                        STUDENTS
                         PARTICIPATION FEES FOR SCHOOL ACTIVITIES

SECTION I – IMPOSITION OF FEES

Fees may be charged for participation in any school-sponsored ​athletic ​extracurricular
program, including interscholastic programs, ​field trips​ ​and clubs​ (together, “​Athletic
Extracurricular ​Programs”). Such fees are subject to fee waiver or reduction, as described in
Section II of this policy.

If charged, such​ Fees for ​athletic programs​ ​must ​will ​be assessed pursuant to a written fee
schedule adopted by the Board. Written notice of the fee schedule and the waiver or reduction
policy will be provided to students ​and families/guardians​ as early as possible prior to the time
the fees become due. The fee schedule may be changed by the Board at any time.

Fees for field trips and clubs will be determined by the administration based on reasonable
costs associated with those activities.

SECTION II – FEE WAIVER OR REDUCTION

To ensure that no student is denied the opportunity to participate in ​Athletic ​Extracurricular
Programs because of an inability to pay the applicable fee, the District will consider a waiver or
reduction of such fee upon the submission of the Student Fee Waiver/Reduction Request Form,
as provided by the District. This form shall require the student or parent/guardian of such
student to attest to special circumstances that exist that would demonstrate an inability to pay,
such as a greater than 50% reduction in family income, the need to pay extraordinary medical
expenses, or eligibility for participation in the federal free and reduced-price school meal
program.

The Student Fee Waiver/Reduction Request Form must be completed and submitted to the
Principal of the student’s school. The Principal will decide whether to grant a waiver or
reduction on the basis of the information provided in this form. The Principal’s decision may be
appealed to the Superintendent of Schools. If an application for a fee waiver or reduction is
denied, the Principal must provide written notice to the student of the denial and the right to
appeal to the Superintendent.

Policy adopted:               January 8, 2013
Policy revised:               January 12, 2021


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COLCHESTER PUBLIC SCHOOLS
Colchester, Connecticut




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