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PROPOSED POLICY UPDATE (CABE LANGUAGE ADDITIONS)
5145.15P
STUDENTS
STUDENT DIRECTORY INFORMATION
The Colchester Board of Education has designated the following information as directory
information:
Student’s name
Student photograph
Most recent public school attended by the student
Dates of enrollment in the Colchester Public Schools
Grade-level
Participation in school-sponsored activities and sports
Weight and height as required by interscholastic athletic team competition
Degrees, honors, and awards received
Videotape of student participation in a public performance
● Student's name
● Address
● Telephone listing
● Electronic mail address
● Grade level
● Major Field(s) of study
● Photographic, computer and/or video images
● Participation in officially recognized activities and sports
● Weight and height of members of athletic teams
● Grade levels
● Electronic mail address
● Degrees, honors, and awards received
● Date and place of birth
● Dates of attendance
● The most recent educational agency or institution attended
A student’s social security number, in whole or in part, cannot be used for this purpose and is
prohibited from designation as directory information. A student ID number or other unique
personal identifier that is displayed on a student ID badge may be considered as directory
information only if the identifier cannot be used to gain access to education records except
when used in conjunction with one or more factors that authenticates the user’s identity, such
as a PIN, password, or other factor known or possessed only by the authorized user.
STUDENT DIRECTORY INFORMATION Page 1 of 2
In accordance with The Family Educational Rights and Privacy Act (FERPA), a federal law, The
Colchester Public Schools may disclose the above-designated ‘directory information’ without
written consent. The primary purpose of directory information is to allow the Colchester Public
School District to include this type of information from students’ education records in certain
school and community publications. Examples include yearbooks, honor rolls or other
recognition lists, graduation programs, event programs/playbills, sports activity lists, press
release about a school-sponsored student award, accomplishment or activity participation, and
the publication of a public drama, band, choral and/or athletic performance on local or cable
television or the district website.
Parents/guardians who do not want the Colchester Public Schools to disclose directory
information from their child(ren)’s educational records without prior written consent must
notify the school principal in writing on an annual basis.
Military recruiters, technical, magnet and charter school officials, and/or institutions of higher
learning shall have access to secondary school student names, addresses and telephone listings
unless a secondary student or the parent of the students annually requests that such
information not be released without written parental/guardian consent. The Superintendent of
Schools or his/her designee will notify parents of the option to make such a request and the
district shall comply with any request received.
Any person or organization denied the rights accorded under this policy shall have the right to
request a review of the decision by the Board of Education by filing a written request with the
Superintendent of Schools.
Legal Reference: Connecticut General Statutes:
1-210 (11) Access to public records. Exempt records
10-221b Boards of education to establish written uniform
policy re treatment of recruiters
P.L. 106-398, 2000 H.R. 4205: The National Defense
Authorization Act for Fiscal Year 2001
P.L. 107-110, “No Child Left Behind Act,” Title IX, Sec. 9528
FERPA 34 CFR Sec. 99.31(a)(10) and Sec. 99.36
Policy adopted: January 13, 2009
Policy revised: January 12, 2021
COLCHESTER PUBLIC SCHOOLS
Colchester, Connecticut
STUDENT DIRECTORY INFORMATION Page 2 of 2