MinutesPolicyComm11162020

COLCHESTER BOARD OF EDUCATION
                              Colchester, CT


                          POLICY COMMITTEE - MINUTES


                          Monday, November 16, 2020 ~ ​5:30 PM
                          Virtual Meeting via BoardDocs and Zoom

MEMBERS PRESENT: Amy Domeika, Christopher McGlynn, Suesen Hickey
ADMINISTRATION PRESENT: Superintendent Jeffrey Burt
OTHERS PRESENT: BOE Chair Mary Tomasi, Executive Assistant to the Superintendent Amy
Trinnaman

   1. CALL TO ORDER
      Chair A. Domeika called the meeting to order at 5:33PM.

   2. ADDITIONS/CHANGES TO AGENDA
      Motion by:​ A. Domeika
      To add agenda item 7.1:Temporary Policy Review
      Second by:​ S. Hickey
      Vote:​ Unanimous
      Roll Call: ​A. Domeika, S. Hickey, C. McGlynn

   3. CITIZEN COMMENTS
      None.

   4. ​APPROVAL OF MINUTES
       4.1 October 26, 2020
           Motion by:​ S. Hickey
           To approve the minutes of the October 26, 2020 Policy Committee meeting
           Second by:​ A. Domeika
           Vote:​ Unanimous
           Roll Call: ​A. Domeika, S. Hickey, C. McGlynn

   5​. *​PRIORITY DISCUSSION/POSSIBLE ACTION ITEMS: POLICIES/REGULATIONS
         FOR A FIRST READING
         5.1 4118.234P (~5141.231) Psychotropic Drug Use
             The committee reviewed a recommended terminology change from “psychotropic” to
             “prescription” drug use.
         5.2 5139P Participation Fees for School Activities
       There was discussion of extending fee waivers to non-sporting activities.
       Superintendent Burt will review existing policies and recommend adjustments to this
       policy.
   5.3 4112.8P (~4218.8P) Nepotism
       Policy update clarifies family relationships and supervisor/employee relationships.
   5.4 5145.15P Student Directory Information
       Policy updates recommended by CABE clarify what qualifies as student directory
       information, which may be released.

       Motion by:​ A. Domeika
       To move policies 4118.234P Psychotropic Drug Use, 5139P Participation Fees for
       School Activities, 4112.8P Nepotism, and 5145.15P Student Directory Information
       with possible revisions, to the full BOE for a first reading.
       Second by:​ S. Hickey
       Vote:​ Unanimous
       Roll Call: ​A. Domeika, S. Hickey, C. McGlynn

6. ​OTHER POLICIES REQUIRING IMMEDIATE ATTENTION (NONE AT THIS TIME)

7. *​CONTINUED DISCUSSION/ACTION ITEMS (NONE AT THIS TIME)
     7.1 Temporary Policies Review
         Agenda item 7.1 Temporary Policies Review will be a standing agenda item.

8. *​NON-SUBSTANTIVE POLICIES
     8.1 *4111.2P (~4211.2P) Vacancies
     8.2 *5145.12P Search and Seizure
        Motion by​: S. Hickey
        To move 4111.2P Vacancies and 5145.12P Search and Seizure to the full BOE for a
        first reading.
        Second by: ​A. Domeika
        Vote:​ Unanimous
        Roll Call: ​A. Domeika, S. Hickey, C. McGlynn

9. ​POLICIES/REGULATIONS RECOMMENDED FOR REMOVAL (NONE AT THIS TIME)

10. ​INFORMATION ITEMS: REGULATIONS (NONE AT THIS TIME)

11. ​PUBLIC COMMENT ON NEW ISSUES RAISED OR SUBJECTS DEVELOPED
    None.

12.​ ​ESTABLISH DECEMBER 14, 2020 AGENDA PRIORITIES
      Complete Series 5000 Students and continue review of Series 4000 Personnel policies as
      needed. The Committee will also address any immediate need for COVID-19 related
      policies.
13. ​ADJOURNMENT
     The meeting adjourned at 6:14PM.