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Student
Data
Privacy
Frequently
Asked
Questions
What
kind
of
data
is
collected
about
students?
Our
district
collects
demographic
information
(names,
parents’
or
guardians’
names,
address,
gender,
date
of
birth,
etc.),
as
well
as
information
such
as
test
scores,
copies
of
assignments
and
homework,
report
card
grades,
student
attendance,
eligibility
information
for
free
or
reduced
price
lunch
and
other
programs,
information
about
special
needs
and
services,
graduation
and
remediation
rates,
and
disciplinary
actions.
Some
additional
data
about
students
we
may
collect
includes
student
use
of
school
provided
software,
networks
and
technology
devices,
as
well
as
the
use
of
school
provided
communications
services
such
as
email.
What
kind
of
information
is
collected
about
parents?
We
collect
name,
address,
and
contact
information
from
parents
and
may
also
collect
income
information
to
verify
eligibility
for
programs
such
as
free
and
reduced
price
lunch.
We
may
also
store
information
about
your
communications
with
district
staff
(e.g.
in
a
teacher’s
or
administrator’s
email
archive).
Our
district
does
not
collect
or
store
sensitive
information,
such
as
parents’
or
guardians’
social
security
numbers,
driver’s
license
numbers,
political
views
and
religious
affiliations.
How
is
student
data
used?
Administrative
Student
registration,
Course
scheduling,
Guidance
counseling,
Attendance,
School
lunch
programs,
Busing
services
Instructional
Homework
assignments,
Instructional
tools
and
learning
apps,
Working
collaboratively
online,
Engaging
with
teachers
and
classmates,
Tailored
course
curricula,
and
Support
services
Assessment
and
Measuring
the
quality
of
education,
Standardized
tests,
Course
Measurement
assessments,
Reshaping
classroom
materials,
Measuring
effectiveness
of
student
learning
Optional
and
Non-‐ School
yearbooks,
Class
photos,
PTA
fundraising,
School
paraphernalia
Educational
Page
|
1
Student
Data
Privacy
Frequently
Asked
Questions
-‐
Continued
What
is
the
difference
between
personally
identifiable
data,
de-‐
identified
and
aggregate
data?
• Personally
identifiable
information
refers
to
any
information
that
could
identify
your
child.
This
includes,
but
is
not
limited
to:
their
name,
parent
or
family
members’
names,
address
of
student
or
family,
birth
date,
email
address,
telephone
number,
social
security
number,
geolocation
information,
screen
names,
user
names,
photographs,
and
videos.
• De-‐identified
data
refers
to
the
process
of
anonymizing,
removing
or
obscuring
any
personally
identifiable
information
from
student
data
to
prevent
the
unintended
disclosure
of
the
identity
of
the
student
and
information
about
him/her.
• Aggregated
data
is
summarized
information
about
a
group
of
students
and
does
not
include
any
identifiable
information
on
individual
students.
Who
has
access
to
data
about
my
child?
Our
district
has
developed
policies
that
limit
access
to
personally
identifiable
data
based
on
an
individual’s
role
within
the
district
and
what
is
referred
to
as
their
“legitimate
educational
interest”
in
information
about
a
student.
For
instance,
a
bus
driver
needs
to
know
a
child’s
address
and
possibly
limited
health
information
in
order
to
get
students
home
safely,
but
access
to
information
about
student
test
scores
is
not
needed
for
the
bus
driver
to
properly
carry
out
his
or
her
job.
Teachers,
principals
and
other
administrators
will
have
access
to
the
widest
range
of
information
about
your
child
in
order
to
monitor
their
progress
in
school.
Outside
service
providers
to
the
school
receive
only
the
information
about
your
child
needed
to
provide
particular
services.
This
could
mean
letting
a
tutor
know
what
a
child
needs
help
on
or
providing
a
student’s
name
to
a
math
software
company
so
the
child
can
log
in
and
their
teacher
can
monitor
their
progress.
School
board
members,
the
state
department
of
education
and
the
U.S.
Department
of
Education
receive
aggregated
information
that
allows
them
to
understand
how
our
schools
are
performing
and
make
decisions
about
programs
and
resources.
Personally
identifiable
information
may
be
shared
in
limited
situations
such
as
to
review
appeals
of
school
decisions
or
to
audit
and
monitor
programs.
Who
is
responsible
for
protecting
student
data?
Our
schools
and
district
officials
closely
safeguard
education
records
and
the
personally
identifiable
information
that
make
up
those
records.
Access
to
this
data
is
restricted
to
trained,
qualified
individuals
who
only
have
access
to
the
specific
data
they
need
in
order
to
do
their
jobs.
Our
district
has
a
comprehensive
student
data
privacy
policy
that
all
staff,
faculty
and
service
providers
are
required
to
follow.
This
policy
outlines
security
mechanisms
that
protect
student
data
and
also
governs
who
has
access
to
data
and
how
it
can
be
used.
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|
2
Student
Data
Privacy
Frequently
Asked
Questions
-‐
Continued
What
kind
of
security
measures
are
used?
In
order
to
ensure
that
our
students’
data
is
properly
protected,
our
district
has
contracted
with
independent
information
security
experts
to
review
our
policies
and
practices
to
protect
student
data.
We
have
also
deployed
strategies
to
protect
our
information
systems
such
as
encryption,
firewalls,
intrusion
detection
software,
activity
logs
and
regular
training
of
staff
with
access
to
sensitive
information.
Are
there
existing
laws
that
protect
student
data?
Yes,
there
are
multiple
federal
and
state
laws
that
are
designed
to
protect
student
data
and
prohibit
any
misuse.
If
student
information
is
misused
or
compromised,
school
districts,
including
our
own,
can
be
subject
to
strict
penalties.
How
do
schools
hold
outside
service
providers
accountable
for
maintaining
the
confidentiality
of
the
student
data
they
receive?
Our
school
district
is
responsible
for
holding
outside
service
providers
accountable
and
ensuring
they
have
the
appropriate
protections
in
place
to
safeguard
the
student
data
they
receive.
Our
contracts
with
service
providers
include
protections.
And,
just
like
any
member
of
the
school/school
district
staff
or
faculty,
outside
service
providers
are
expected
to
adhere
to
our
student
data
privacy
policy.
Companies
working
with
schools
and
the
district
are
only
permitted
to
use
student
information
for
its
authorized
purpose.
Any
misuse
of
the
data
would
constitute
a
breach
of
contract
and
may
also
violate
state
and
federal
laws,
which
may
result
in
penalties.
Who
owns
student
data?
Our
schools
and
school
district
retain
ownership
of
student
data
and
are
the
stewards
of
this
data.
Can
parents
access
their
child’s
education
records?
Yes.
Under
federal
law,
parents
have
the
right
to
review
their
child’s
education
records.
Please
contact
Colchester Public School
to
request
access
to
and
a
copy
of
your
child’s
record.
If
you
wish
to
learn
more
about
the
software
and
tools
used
in
your
child’s
classroom,
please
contact
their
teacher
who
will
provide
access
to
a
parent
account
or
share
relevant
reports
about
your
child’s
use
of
these
tools
with
you.
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3