MinutesPolicyComm01252021

COLCHESTER BOARD OF EDUCATION
                               Colchester, CT


                            POLICY COMMITTEE - MINUTES

                             Monday, January 25, 2021 ~ ​6:00 PM
                            Virtual Meeting via BoardDocs and Zoom

MEMBERS PRESENT:​ Christopher McGlynn, Amy Domeika, Suesen Hickey
ADMINISTRATION PRESENT​: Superintendent Jeffrey Burt
OTHERS PRESENT:​ BOE Chair Mary Tomasi, BOE Member Jessica Morozowich, BOE
Member Joanne Rose, Executive Assistant to the Superintendent Amy Trinnaman

   1. CALL TO ORDER
      Chair C. McGlynn called the meeting to order at 6:03 PM.

   2. ADDITIONS/CHANGES TO AGENDA
      None.

   3. CITIZEN COMMENTS
      None.

   4. ​APPROVAL OF MINUTES
       4.1 December 14, 2020
           Motion by:​ S. Hickey
           To approve the minutes of the December 14, 2020 Policy Committee meeting
           Second by:​ A. Domeika
           Vote:​ Unanimous
           Roll Call:​ S. Hickey, A. Domeika, C. McGlynn

   5​. *​PRIORITY DISCUSSION/POSSIBLE ACTION ITEMS: POLICIES/REGULATIONS
         FOR A FIRST READING
         5.1 4115P Evaluation-Certified
             Minor policy language changes were discussed.

      5.2 5124P Reporting to Parents
          This policy will be split into a policy and a regulation so that the policy is broader in
          scope and the regulation outlines the specifics of how the District will report to parents.
          The addition of social media will be included in the language.

      5.3 5131.911P Bullying Prevention and Intervention
          The Committee reviewed a new policy suggested for adoption by Shipman & Goodwin
          that is in line with recent laws around bullying in schools.
   5.4 5145.5P Policy Regarding Title IX of the Education Amendments of 1972-Prohibition
       of Sex Discrimination and Sexual Harassment (Students)
       This policy update was suggested by Shipman & Goodwin due to significant changes in
       Title IX at the federal level. A regulation will be presented to the Policy Committee at
       the February meeting, which follows District training on changes to Title IX.

   5.5 Transportation Policy Initial Discussion
       The Policy Committee reviewed 3541.3P Transportation Routes, Stops, and Services. A
       regional comparison of walking distances by grade levels shows that the Colchester
       policy has shorter distances than surrounding towns. The Committee discussed potential
       revisions to this policy. Further research and parent feedback will be pursued and the
       Committee will review the policy at a later date. No action taken.

       Motion by:​ A. Domeika
       To move policies 4115P Evaluation-Certified, 5124P Reporting to Parents, 5131.911P
       Bullying Prevention and Intervention, and 5145.5P Policy Regarding Title IX of the
       Education Amendments of 1972-Prohibition of Sex Discrimination and Sexual
       Harassment (Students) to the full BOE for a first reading.
       Second by:​ S. Hickey
       Vote:​ Unanimous
       Roll Call: ​A. Domeika, S. Hickey, C. McGlynn

6. ​OTHER POLICIES REQUIRING IMMEDIATE ATTENTION (NONE AT THIS TIME)

7. *​CONTINUED DISCUSSION/ACTION ITEMS
     7.1 Temporary Policies Review
         Agenda item 7.1 Temporary Policies Review will be a standing agenda item.
         The Committee reviewed temporary policies and Superintendent Burt shared that these
         policies will be removed at the end of pandemic.

   7.2 *3420P Tuition Fees
       The updated policy language included the cost of special education services for staff
       who choose to have their children attend Colchester Public Schools.

   7.3 *4214P Transfer/Reassignment
       This policy replacement was reviewed by legal counsel and presented to the Committee
       for review.

   7.4 *4218.4P Surveillance on School Property (Personnel)
       The revised policy on surveillance has been updated with guidance from CABE in
       accordance with the increase in surveillance on our school campuses and in school
       buildings.
    7.5 *5131.11P Surveillance on School Property (Students)
        The revised policy on surveillance has been updated with guidance from CABE in
        accordance with the increase in surveillance on our school campuses and in school
        buildings.

        Motion by:​ A. Domeika
        To move policies 3420P Tuition Fees, 4214P Transfer/Reassignment, 4218.4P
        Surveillance on School Property (Personnel), and 5131.11P Surveillance on School
        Property (Students) to the full BOE for a first reading.
        Second by:​ S. Hickey
        Vote:​ Unanimous
        Roll Call: ​A. Domeika, S. Hickey, C. McGlynn

8. *​NON-SUBSTANTIVE POLICIES
   8.1 4213P Assignment
   8.2 5145.124P Use of Alcohol Detection Devices
       These policies will be moved to the full BOE for information.

9. ​POLICIES/REGULATIONS RECOMMENDED FOR REMOVAL (NONE AT THIS TIME)

10. ​INFORMATION ITEMS: REGULATIONS (NONE AT THIS TIME)

11. ​PUBLIC COMMENT ON NEW ISSUES RAISED OR SUBJECTS DEVELOPED
    None.

12.​ ​ESTABLISH FEBRUARY 16, 2021 AGENDA PRIORITIES
      Priorities are to finish updating the 5000 series policies and also addressing any immediate
      need for COVID-19 related policies. Policy 3541.3P Transportation Routes, Stops, and
      Services will be reviewed, and a regulation for 5145.5P Policy Regarding Title IX of the
      Education Amendments of 1972-Prohibition of Sex Discrimination and Sexual Harassment
      (Students) will be reviewed.

13. ​ADJOURNMENT
The meeting adjourned at 7:20 PM.