9321 Time Place Notification of Meetings (1)

MINOR POLICY EDITS

                                                                                     BYLAW 9321

                                                                          BYLAWS OF THE BOARD

                            TIME, PLACE, NOTIFICATION FOR MEETINGS

Organizational Meeting

The Board of Education shall conduct its organizational meeting at its first meeting following
Board elections, and at this meeting Board officers shall be elected – Chairperson,
Vice-Chairperson and Secretary. The organizational meeting shall be called to order by the
Superintendent of Schools who will preside until a new Chairperson is chosen by a majority vote
of the Board. Upon his/her election the Chairperson shall assume the Chair and proceed with
the election of Board Vice Chairman and Secretary.

Election of officers and the vote of each member shall be made available for public inspection
within forty-eight hours and recorded in the minutes of the meeting.

Upon his/her election the Chairperson shall assume the chair and proceed with the election of
Board Vice Chairman and Secretary.

Vacant Office Position(s)

If the position of Chairperson, Vice Chairperson or Secretary becomes vacant between
organizational meetings, the Board of Education member to fill the position shall be elected by
the Board at its next regular meeting.

Regular Meetings

The Board of Education will meet the second Tuesday of each month unless otherwise ordered
by the Board.

The Board of Education shall file, not later than December 1st of each year, with the Town Clerk, a
schedule of all the regular meetings of the Board of Education for the ensuing year. No regular
meeting of the ensuing year’s schedule shall be held sooner than thirty (30) days after such
filing.

All regular meetings shall be open to the public and the press. Changes of regular meetings from
posted dates shall be filed with the Town Clerk and publicized in accordance with requirements
of the Freedom of Information Commission. Only items on the regular meeting agenda may be
taken up by the Board unless a two-thirds vote of the Board approves additions to a regular
meeting agenda.

Special Meetings
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Special meetings shall be called by the Board Chairperson whenever he/she deems it necessary,

or upon written request of one-third of the members of the Board. The notice of such meeting
shall state the special matter or matters to be considered. At such meetings only the business
for which the meeting was called shall be in order.

Notice of all special meetings of the Board of Education and changes in the schedule previously
filed shall be given to the Town Clerk not less than twenty-four (24) hours prior to the time of
such meeting; however, in case of emergency, the twenty-four (2524) hour notice may be
waived. In the event of such emergency meeting, a copy of the minutes of such emergency
meeting shall be filed with the Town Clerk not later than seventy-two (72) hours following the
meeting. The special meeting shall also be posted on the District’s website.
In determining the time a notice must be filed, Saturdays, Sundays, legal holiday, and any other
day when the Town Clerk’s office is closed shall be excluded.

Only business identified on the published agenda of a special meeting shall be discussed or
transacted by the Board at such special meeting.

Adjourned Meetings

The Board may adjourn any regular or special meeting to a time and place specified in the order
of adjournment by vote of a majority of the members in attendance at the meeting. A copy of
the order of adjournment shall be posted within twenty-four (24) hours of the adjournment on
or near the door of the place where the meeting was held.

(cf. 9322) – Public and Executive Sessions

Notice of Meetings

The agenda for each regular and special meeting shall be posted in the office of the Town Clerk
and the office of the Colchester Public Schools located in the Town Hall at least twenty-four (24)
hours prior to the meeting. The agenda of emergency meetings shall be posted in said location
as far prior to the meeting as is practical.

Meeting agendas will be posted on the district website (www.colchesterct.org) and emailed to
persons filing a written request renewable in January of each year. The Board of Education may
charge a fee for these mailed notices based upon cost of the service, as provided by law and
policy.

Legal Reference:        Connecticut General Statutes

                        1-18a Definitions
                        1-21 Meetings of government agencies to be public. Recording of votes.
                        Schedule and agenda of meetings to be filed. Notice of special
                        meetings. Executive sessions.
                        1-21c Mailing of notice of meetings to persons filing written request.
                        1-21d Adjournment of meetings. Notice

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                      1-21e Continued hearings. Notice


                      1-21f Regular meetings to be held pursuant to regulation, ordinance or
                      resolution.
                      1-21i Denial of access of public records or meetings. Notice. Appeals
                      10-218 Officers. Meetings

Bylaw adopted by the Board:   November 18, 1997
Revised:                      April 13, 2010
Revised:                      May 10, 2011
Revised:                      July 12, 2011
Revised:                      July 13, 2021

COLCHESTER PUBLIC SCHOOLS
Colchester, Connecticut




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