MinutesBudgetComm06172021 (1)

COLCHESTER BOARD OF EDUCATION
                                 Colchester, CT



                                  BUDGET COMMITTEE

                               Thursday, June 17, 2021
                         BOE Budget Committee Meeting 9:00AM
                               Virtual Meeting via Zoom

                                          MINUTES

COMMITTEE MEMBERS PRESENT: Jessica Morozowich, Joanne Rose, Mitch Koziol
ADMINISTRATION PRESENT: Superintendent Jeffrey Burt, CFO Maggie Cosgrove,
Director of Pupil Services and Special Education Kathleen Perry, Director of Educational
Operations Mario Hurtado
OTHERS PRESENT: BOF Liaison Michael Egan, Executive Assistant to the Superintendent
Amy Trinnaman

1. CALL TO ORDER
   1.1 Call to Order
       Chair Morozowich called the meeting to order at 9:02AM.

2. ADDITIONS/CHANGES TO THE AGENDA
   2.1 Change agenda item 5.1 to an action item
       Motion by: M. Koziol
       To change agenda item 5.1 to an action item
       Second by: J. Rose
       Vote: Unanimous
       Roll call: M. Koziol, J. Rose, J. Morozowich

  2.2 Addition of request to dispose of District equipment
      Motion by: J. Rose
      To approve addition of a request to dispose of District equipment as agenda item 8.4.
      Second by: M. Koziol
      Vote: Unanimous
      Roll call: M. Koziol, J. Rose, J. Morozowich

3. PUBLIC COMMENT
   3.1 Public Comment
       None.

4. *APPROVAL OF MINUTES
   4.1 Approval of June 3, 2021 Minutes
       Motion by: M. Koziol
       To approve the minutes of the June 3, 2021 Budget Committee meeting
       Second by: J. Rose
      Vote: Unanimous
      Roll call: J. Rose, J. Morozowich
      Abstain: M. Koziol

5. *PRIORITY DISCUSSION/ACTION ITEMS
   5.1 *Update on Budget 2021-2022
       Superintendent Burt provided details of the 2021-2022 budget reductions in the amount
       of $639,175.
       Motion by: M. Koziol
       To approve the Budget 2021-2022 reductions as presented in the amount of $639,175.
       Second by: J. Rose
       Vote: Unanimous
       Roll call: M. Koziol, J. Rose, J. Morozowich

  5.2 *BOE Appropriation Request FY 2021-2022: Education Cost Sharing Funding
      CFO Maggie Cosgrove provided an explanation of this appropriation request.
      Superintendent Burt clarified that the addition of a Kindergarten teacher will be covered
      by ARPA grant funds for this year. Discussion ensued regarding the status of the
      education budget given the vote recount that will take place on Saturday, June 19, 2021.

      The BOF is still discussing how to use additional revenue from ECS funding.

      This item is tabled.

  5.3 Update on Current FY Budget 2020-2021
      CFO Cosgrove provided an overview of end-of-year 2020-2021 budget status and the
      budget projections process using historical data. The long-term Capital Improvement
      Plan is also being reviewed. Superintendent Burt shared that there were savings in
      utilities and daily substitutes due to the instructional model, but this was a very unusual
      year in that regard. ARPA grant funds are being proposed to bring HVAC systems up to
      optimal performance.

      At the request of BOF Liaison Michael Egan, the Superintendent will share the
      long-range Capital Improvement Plan with the Board of Finance and the Board of
      Selectmen.

6. BUDGET REPORTS
   6.1 Monthly Budget Reports - Not at this time
   6.2 Cafeteria Fund - Not at this time
   6.3 Health Insurance Reserve - Not at this time
   6.4 Special Education Excess Cost Report - Not at this time
   6.5 Use of Schools - Not at this time
   6.6 Capital Reserve - Not at this time
   6.7 Budget Transfer Under $5,000: Chromebook Cases ($4,150)
       Chromebook cases are being pre-purchased to ensure they arrive in time for the start of
       school in September.

7. OLD BUSINESS
  7.1 Update on Federal Grants
      ESSER II grant funds have been received and are being allocated. Use of ARPA grant
      funds requires stakeholder input for approval. The District will be preparing a Safe
      Return to In-Person Instruction and Continuity of Services Plan that will be shared with
      the public for this stakeholder input. The District expects more information will be
      forthcoming from the State in the next week.

8. *NEW BUSINESS
   8.1 *Budget Transfer Over $5,000: CES Wonders Reading program
       Motion by: M. Koziol
       To approve the budget transfer in the amount of $62,150 for CES Wonders Reading
       program, and move to the full BOE for review.
       Second by: J. Rose
       Vote: Unanimous
       Roll call: M. Koziol, J. Rose, J. Morozowich

  8.2 *Budget Transfer Over $5,000: Bacon Academy LMC Furniture
      Motion by: J. Rose
      To approve the budget transfer in the amount of $62,282 for Bacon Academy LMC
      Furniture, and move to the full BOE for review.
      Second by: M. Koziol
      Vote: Unanimous
      Roll call: J. Rose, M. Koziol, J. Morozowich

  8.3 *Budget Transfer Over $5,000: MUNIS Upgrade
      Motion by: J. Rose
      To approve the budget transfer in the amount of $15,392 for MUNIS Upgrade, and move
      to the full BOE for review.
      Second by: M. Koziol
      Vote: Unanimous
      Roll call: J. Rose, M. Koziol, J. Morozowich

  8.4 *Request to Dispose of District Equipment
      Motion by: J. Rose
      To approve the request to dispose of two snow throwers to use for trade-in, and move to
      the full BOE for review.
      Second by: M. Koziol
      Vote: Unanimous
      Roll call: J. Rose, M. Koziol, J. Morozowich


9. PUBLIC COMMENT ON NEW ISSUES RAISED OR SUBJECTS DEVELOPED
    9.1 Public Comment
        None.

10. ADJOURN
    The meeting adjourned at 10:20AM.