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Series 4000.2T
PERSONNEL
EMPLOYEE USE OF
THE DISTRICT’S COMPUTER SYSTEMS AND ELECTRONIC COMMUNICATIONS
Computers, computer networks, electronic devices, Internet access, and e-mail are
effective and important technological resources. The Board of Education has installed
computers and a computer network, including Internet access and an e-mail system, on
Board premises and may provide other electronic devices that can access the network
such as wireless and/or portable electronic hand-held equipment that can be used for
word processing, wireless Internet access, image capture and recording, sound
recording, information transmitting and/or receiving, storing, etc. (including, but not
limited to, personal laptops, Smartphones, network access devices, Kindles, Nooks,
cellular telephones, radios, personal cassette players, CD players, iPads or other tablet
computers, walkie-talkies, Blackberries, personal data assistants, iPhones, Androids and
other electronic signaling devices). The Board’s computers, computer networks,
electronic devices, Internet access, and e-mail are referred to collectively as “the
computer systems” and are provided in order to enhance both the educational
opportunities for our students and the business operations of the district.
These computer systems are business and educational tools. As such, they are made
available to Board employees for business and education related uses. The
Administration shall develop regulations setting forth procedures to be used by the
Administration in an effort to ensure that such computer systems are used for
appropriate business and education related purposes.
In accordance with applicable laws and the Administrative Regulations associated with
this Policy, the system administrator and others managing the computer systems may
access email or monitor activity on the computer system or electronic devices accessing
the computer systems at any time and for any reason or no reason. Typical examples
include when there is reason to suspect inappropriate conduct or there is a problem
with the computer systems needing correction. Further, the system administrator and
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COMMUNICATIONS Page 1 of 2
others managing the computer systems can access or monitor activity on the systems
despite the use of passwords by individual users, and can bypass such passwords. In
addition, review of emails, messages or information stored on the computer systems,
which can be forensically retrieved, includes those messages and/or electronic data
sent, posted and/or retrieved using social networking sites, including, but not limited to,
Twitter, Facebook, LinkedIn, YouTube, and MySpace.
Incidental personal use of the computer systems may be permitted solely for the
purpose of e-mail transmissions and access to the Internet on a limited, occasional
basis. Such incidental personal use of the computer systems, however, is subject to all
rules, including monitoring of all such use, as the Superintendent may establish through
regulation. Moreover, any such incidental personal use shall not interfere in any
manner with work responsibilities.
Users should not have any expectation of personal privacy in the use of the computer
system or other electronic devices that access the computer system. Use of the
computer system represents an employee’s acknowledgement that the employee has
read and understands this policy and any applicable regulations in their entirety,
including the provisions regarding monitoring and review of computer activity.
Legal References:
Conn. Gen. Stat. § 31-40x
Conn. Gen. Stat. § 31-48d
Conn. Gen. Stat. §§ 53a-182; 53a-183; 53a-250
Electronic Communication Privacy Act, 18 U.S.C. §§ 2510 through 2520
TEMPORARY POLICY ADOPTED: December 8, 2020
COLCHESTER PUBLIC SCHOOLS
Colchester, Connecticut
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