Minutes_BOESpclMtg_06182020

Board of Education
June 18, 2020 – Special Meeting
Zoom Meeting

MEMBERS PRESENT: Chair Mary Tomasi, Vice Chair Chris McGlynn, Suesen Hickey,
Jessica Morozowich, Joanne Rose, Mitchell Koziol, Amy Domeika.

ADMINISTRATION PRESENT: Superintendent Jeffrey Burt, Principal Colchester Elementary
School Principal Judy O’Meara, Jack Jackter Intermediate School Principal Elise Butson, Director
of Teaching and Learning Charles Hewes, Director of Pupil Services and Special Education
Kathleen Perry, Director of Education Operations Mario Hurtado, Director of Human Resources
Shannon Ramsby, Darren Smith Director of Digital Learning and Innovation, Chief Financial
Officer Maggie Cosgrove.


1. MEETING OPENING
   1.1 Call to Order
       Chair Mary Tomasi called this Special Meeting to order at 4:03pm with a roll call to
       establish a quorum. With all members present, a quorum was established.

2. PUBLIC COMMENT
   No comments were received.

3. PRIORITY DISCUSSION/POSSIBLE ACTION ITEM
   3.1 Possible Adjustment to Proposed 2020-21 Education Budget
       Superintendent Burt presented a revised BOE 2020-21 budget adding the Human Resource
       assistant back into the $41,316,610 education budget offset by end of year savings. There is
       no increase to the approved budget amount.
       Motion by: J. Morozowich
       to approve the revised BOE 2020-21 operating budget as presented.
       Second by: M. Koziol.
       Vote:        Unanimous to approve.

   3.2 Budget Transfer Over $5,000: Technology
       This is a request to transfer funds to purchase technology supplies. Available funds are
       from school closure due to Covid-19 pandemic causing a reduction in transportation and
       diesel fuel for buses, release of funds from budget freeze, Magnet Schools and Vo-Ag
       tuition amounts less than anticipated when FY 2019-20 budget was developed, and actual
       enrollment less than estimated.
       Motion by: J. Rose
       to approve the request for a budget transfer in the amount of $177,300 to purchase
       Chromebooks and other technology supplies.
       Second by: A. Domeika.
       Vote:         Unanimous to approve.

   3.3 Budget Transfer(s) over $5,000: Food Service Program
       This transfer would be to subsidize the Food Service Program – revenue loss and deficit
       due to the school closure resulting from the COVID-19 pandemic. Meals continued to be
       provided to students and their families as an emergency response and a it will allow
       replacement of the dishwasher at BA cafeteria.
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June 18, 2020 – Special Meeting

      Reason for available funds: Savings in utility costs due to the mild winter and the school
      closure resulting from the COVID-19 pandemic.
      Motion by: J. Morozowich
      to approve the request for a budget transfer in the amount of $125,500 for the Food Service
      Program.
      Second by: S. Hickey.
      Vote:       Unanimous to approve.

  3.4 OMNI IRS-compliant plan documents for the 403(b) program
      OMNI Financial Group has reviewed and updated plan documents for the 403(b) program
      reflecting changes around hardship withdrawals due to recent legal changes.
      Motion by: J. Rose
      to approve the OMNI IRS-compliant plan documents for the 403(b) program.
      Second by: S. Hickey.
      Vote:        Unanimous so approve.

  3.5 PEGPETIA Grant
      It is anticipated that the BOE will receive the award in the amount of $67,400 for the
      Public, Educational, and Governmental Programming and Educational Technology
      Investment (PEGPETIA) grant in the next week. The deadline to liquidate the funds is
      July 31. The following are recommended options for expenditures:

      Option 1:
      Overhaul the entire Bacon Academy auditorium audio/visual system. This would provide
      access to a high-quality/modern system that would support district and community events.
      It would require the district to supplement a little over $2,000 in building use funds to
      cover the cost. To add in the BOE audio system for meetings the total would be $9,280
      out of the building use funds.
      Option 2:
      Integrate the audio/visual systems within the Bacon Academy auditorium, gym, and
      cafeteria to allow live-streaming. Fund the portable microphone system and sound system
      for public meetings. Fund the projector and screen for the BA gymnasium. The
      additional $79,000 (approximate) would either need to be split with some building use
      funds and EOY funds.

       The Budget Committee has recommended Option 1 and to add the additional funds that
       would allow the Board minutes to be recorded.
       Motion by: J. Morozowich
       to accept the award of the PEGPETIA Grant and add approximately $9,300 from the
       building use fund account to implement Option 1 above.
       Second by: M. Koziol.
       Vote:        Unanimous to approve.

  3.6 M&J Bus Contract Revision
      A new contract was negotiated to account for school closures. A credit will be applied to
      2020-2021 school year in the amount of $101,057.68.
      Motion by: S. Hickey
      to approve the revisions to the new M&J Bus contract per the agreed upon amendment.
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June 18, 2020 – Special Meeting

       Second by: C. McGlynn.
       Vote:      Unanimous to approve.

   3.7 Summer Meals Security Program
       Colchester can participate in the Seamless Summer Option (SSO) for food distribution.
       CPS can continue to operate in a similar method as is currently in place providing meals
       during COVID-19 emergency school closures.
       There will be two meals on Monday and three meals on Wednesday for pickup.
       Motion by: M. Koziol
       to approve continuation of the Meals Security Program into the summer.
       Second by: J. Rose.
       Vote:        Unanimous to approve.

4. BOARD ANNOUNCEMENTS AND INFORMATION ITEMS
   4.1. Budget Transfers Under $5,000 – None at this time.

5. EXECUTIVE SESSION: SUPERINTENDENT EVAULATION
   5.1. Superintendent Evaluation in Executive Session
        Motion by: C. McGlynn
        to go into Executive Session to discuss the Superintendent’s Evaluation and invite
        Superintendent Burt into the session.
        Second by: A. Domeika.
        Vote:        Unanimous to approve. Time: 5:02 pm.

       Chair Tomasi brought the Board out of Executive Session at 7:02 pm.
       See below for action taken.

6. SUPERINTENDENT EVALUATION
   6.1 Possible Action on Superintendent Evaluation
       No action taken.

7. ADJOURNMENT
   Chair Tomasi adjourned this Special Meeting at 7:02 pm.

Respectfully submitted,

Mary Jane Slade
Recording Secretary




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