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COLCHESTER
PUBLIC SCHOOLS
POLICIES
REGULATIONS
AND BYLAWS
MANUAL
Through the efforts of the Colchester Board of Education,
the Policy Committee, and the Connecticut Association of
Boards of Education, the Colchester Public Schools Policies,
Regulations, and Bylaws Manual is continually revised. The
adopted and revised dates listed on the policies and
regulations reflect the dates they were approved by the
Colchester Board of Education.
Colchester Public Schools Policies/Regulations/Bylaws Manual
A Table of Contents can be found at the beginning of each Series
Series 0000-1000 ................ Community / Board Operations
Series 2000……………………… Administration
Series 3000……………………… Business
Series 4000……………………... Personnel
Series 5000……………………… Students
Series 6000…………………….. Instruction
Series 7000…………………….. Construction
Series 9000…………………….. Bylaws of the Board
Policy or
Number Regulation
0. Goals/Objectives
A. Code of Ethics……………………………………………………………….0050 P
B. Goals and Objectives for the Colchester Public Schools.…..………. 0200 P
Goals and Objectives for Student Accomplishment…………………….0210 P
C. Policies and Bylaws for the Colchester Public Schools……………….0300 P
D. Comprehensive Long-Range Planning…………………………………..0500 P
E. Non-discrimination/Discrimination Complaints Resolution…………..0521 P/R
F. Concept, Goals and Roles in Community Relations………………….. 1000 P
1. Communication with the Public
A. Media of Communication
(1) School, Family, and Community Partnerships…………...1110.1 P
(2) News Media Relationships…………………………………...1112 P
B. Board of Education Meetings………………………………………….1120 P
C. Distribution of Materials to and by Students………………………..1140 P
D. Recognition of Students, Citizens, Staff members, and
Members of the Board of Education ……………………………….. 1146 P
E. Responsibilities of School Personnel………………………………….1150 P
F. Long Range Plan/Strategic Plan_________________________________ P
G. Sexual Offenders_____________________________________________ R
2. Participation by the Public
A. Agenda Format/Preparation and Dissemination…………………….1205 P
B. School Volunteers, Student Interns, Non-Employees………….....1212 P/R
C. Citizens’ Advisory Committee………………………………………...1220 P
D. School Visitors…………………………………………………………...1250 P/R
(1) Loitering or Causing Disturbance__________________________ P
3. Public Activities Involving Staff, Students or Use of School Facilities
A. Relations Between Public and Students
(1) Political Activities of School Employees_____________________ P
(2) General Complaint Procedures……………………………...1312 P
(3) Gifts to School Personnel……………………………………..1313 P
(4) Civility/Respectful Communications and Actions……...…1316 P
(5) Public Videotaping of Educational Activities………….....1321.2 P
(6) Gifts to Students………………………………………………..1323 P
(7) Solicitation of Funds…………………………………………..1324 P/R
(8) Advertising and Promotion……………………………………1325 P/R
B. Use of School Facilities………………………………………………..1330 P/R
(1) Prohibition Against Smoking Policy………………………..1331 P
4. Relations between other Governmental Agencies and the Schools……….1400 P
A. Local Units
(1) Law Enforcement Officials…………………………………..1411 P
(2) Fire Department………………………………………………..1412 P
(3) Fiscal Authority………………………………………………..1416 P
Policy or
Number Regulation
(4) Administrative Regulations Regarding
Sexual Offenders…………………………………………….....1450 R
B. Relations between Area, State, Regional and National Associations
and the Schools…….………………………………………………...…1500 P
C. Relations between Non-Public and other Educational Organizations
and School……………………………………………………………....1600 P
D. Possession of Deadly Weapons and Firearms…………………….....1700 P
5. Board Operations
A. Automatic External Defibrillators_______________________________ P/R
B. Green Cleaning Programs……………………………………………….1800 P
C. Pesticide Application on School Property__________________________ P/R
D. School Security and Safety_____________________________________ P/R
November 9, 2021
COLCHESTER PUBLIC SCHOOLS
ADMINISTRATION - SERIES 2000
Policy or
Number Regulation
0. Concept and Roles in Administration…………………………………….2000 P
1. Administrative Staff Function…………………………………………….2100 P
A. Management Positions/Teams
(1) Equal Employment Opportunity………………………...2111 P
(2) Professional Development……………………………....2112 P
B. Organization Chart……………………………………………....2120 P
(1) Lines of Responsibility...……………..……………… . 2121 P
C. Job Descriptions………………………………………………...2130 P
(1) Principals………………………………………………. 2133 P
(2) Assistant Principals…………………………………… 2133.1 P
D. Superintendent
(1) Recruitment and Appointment of Superintendent…….. 2141 P
E. Administrative Staff
(1) Recruitment of Administrative Staff……………………..2151 P/R
2. Administrative Operations
A. Administrative Leeway in Absence of Board Policy…………...2210 P
B. Representative and Deliberative Groups………………………..2220 P
C. Control and Communication Channels & Systems
(1) Policy and Regulations Systems………………………..2231 P
(2) Standard Announcements (Dismissal of
Classes/Teachers)……………………………………… 2232 P
D. Monitoring of Product and Process Goals…………………… 2250 P
3. Code of Ethics…………………………………………………………….2300 P
A. Code of Professional Responsibility for School
Administrators…………………………………………………. 2300.1 R
4. Evaluation of Superintendent and Other Administrators………………...2400 P
5. Administrative Reports………………………………………………… .2500 P
December 11, 2018
Colchester Public Schools Series 3000 Business
Policy or
Number Regulation
0. Concept and Roles in Business & Non-Instructional
Operations ................................................................................................3000 P
1. Budget/Budgeting System .......................................................................3100 P
A. Budget: Planning..........................................................................3110 P
(1) Setting Budget Priorities ..................................................3113 P
B. Preparation of Budget Document.................................................3120 P
2. Income
A. Local Funds..................................................................................3210 P
B. Federal Funds
(1) Medical Reimbursement for
Special Education Students ..........................................................3231 P
C. Tuition Fees ................................................................................3240 P
D. Materials/Services; Fees, Fines, Charges ...................................3250 P
E. Sales and Disposal of Books, Equipment and Supplies ..............3260 P
F. Donations or Gifts to School or District___________________________ P
G. Sub-Recipient Monitoring ...........................................................3281 P
H. Crowdfunding…………………………………………………...3281.2 P/R
I. Funds Management
(1) Liabilities Signatures/Facsimiles .....................................3293.1 P
3. Expenditures/Expending Authority ...........................................................3300 P
A. Purchasing Guides
(1) Relations with Vendors ....................................................3313 P
B. Purchasing Procedures .................................................................3320 P
(1) Soliciting Prices (Bids & Quotations)
(a) Contracts .............................................................3324.1 P
(2) Paying for Goods and Services
(a) Emergency Expenditures .....................................3326.2 P
C. Fiscal Compliance
(1) Individuals with Disabilities Education Act (IDEA)
Fiscal Compliance……………………………………..3340 P/R
4. Accounts
A. System of Accounts ......................................................................3410 P
B. Classification of Expenditures ......................................................3420 P
C. Periodic Financial Reports
(1) Periodic Audit .................................................................3434 P
D. Inventories ...................................................................................3440 P
E. Monies in School Buildings
(1) Petty Cash Funds .............................................................3451 P
(2) School Activity Accounts ................................................3453 P/R
5. Non-Instructional Operations
Colchester Public Schools Series 3000 Business
Policy or
Number Regulation
A. Operation and Maintenance of Plant/Grounds .............................3510 P
(1) Energy Conservation…………………………………….3513.1 P/R
(2) Equipment .........................................................................3514 P
(3) Safety
(a) Sexual Offenders on School Property……………3516.5 P
(b) Security of Buildings and Grounds......................... 3517 P
(c) Data-Based Information and Management Systems:
Cybersecurity……………………………………3520.14 P/R
B. Fixed Operations
(1) Insurance ...........................................................................3532 P
(2) Employee Bonds ................................................................... 3533 P
C. Auxiliary Agencies
(1) Transportation ...................................................................... 3541 P
(a) Responsibilities and Duties
(i) Bus Driver’s Duties _______________________ P
(ii) Procedures for Bus Safety __________________ P
(c) Routes, Stops and Services ..................................3541.3 P
(d) Transportation Equipment ...................................3541.4 P
(i) Transportation of Students by
School Employees ....................................3541.44 P
(e) Transportation Safety Complaints .......................3541.5 P
(2) Food Service
(a) Responsibilities and Duties
(i) Employees ................................................3542.22 P
(b) Menus and Services...............................................3542.3 P
(c) Food Service Charging____________________________ P/R
D. Capital Outlay ..................................................................................... 3560 P
August 13, 2019
COLCHESTER PUBLIC SCHOOLS SERIES 4000 PERSONNEL
Policy or
Number Regulation
0. Concept and Roles in Business & NonInstructional 4000 P
1. Personnel
A. Permanent Personnel
(1) Recruitment and Selection
(a) Affirmative Action: Recruitment & Selection…..4111.1 P
(b) Vacancies…………………………………………...4111.2 P
(c) Minority Recruitment Plan……………………….4111.3 P
(2) Appointment and Conditions of Employment…………...4112 P
(a) Health Examinations……………………………….4112.4 P
(b) Bloodborne Pathogens__________________________ P/R
(c) Employment Checks……………………………...4112.5 P
(d) Orientation………………………………………….4112.7 P
(e) Nepotism…………………………………………...4112.8 P
(3) Assignment
(a) Job-Sharing………………………………………...4113.4 P
(4) Evaluation…………………………………………………...4115 P
(a) Athletic Coaches…………………………………..4115.3 P
(5) Probationary/Tenure Status……………………………….4116 P
(a) Reports of Suspected Abuse or Neglect of
Adults with Intellectual Disability or Autism
Spectrum Disorder……………………………….4116.34 P
(6) Separation/Disciplinary Action
(a) Retirement………………………………………….4117.1 P
(b) Return to Work Program………………………..4117.31 P/R
(7) Suspension/Administrative Leave__________________________ P
(8) Rights, Responsibilities and Duties
(a) (i) Non-discrimination
Discrimination Complaint Resolution………4118.11 P/R
Sex Discrimination and Sexual Harassment
In the Workplace……………………………...4118.112 R
(ii) Nondiscrimination on the Basis of Disabilities.4118.14 P/R
(b) Professional Responsibilities
(i) Workplace Bullying…………………………..4118.15 P
(ii) Alcohol, Tobacco & Drug-Free Workplace_________P
(iii) Prescription Drug Use……………………...4118.234 P
(iv) Employee Use of District’s Computer Systems______P/R
(v) Social Networking/Social Media………….4118.51 P/R
(c) Activities
(i) Professional Growth and Development ….4131 P/R
(ii) Tutoring………………………………………. 4134 P
(d) Compensation and Related Benefits
(i) Emergency/Personal Leave………………….4151.71 P
(e) Concussion Management & Training for Coaches________R
(f) Sudden Cardiac Arrest Awareness for Athletics__________P
(g) Use & Disclosure of Criminal Justice Information_______ R
COLCHESTER PUBLIC SCHOOLS SERIES 4000 PERSONNEL
Policy or
Number Regulation
2. Personnel
A. Permanent Personnel
(1) Recruitment and Selection………………………………..4211 P
(a) Affirmative Action: Recruitment & Selection..4211.1 P
(b) Minority Recruitment Plan……………….……..4211.3 P
(2) Appointment and Conditions of Employment………….4212 P
(a) Drug & Alcohol Testing for School
Bus Drivers………………………………….……...4212.42 P
(3) Assignment…………………………………………………….4213 P
(4) Transfer/Reassignment……………………………………..4214 P
(5) Evaluation/Supervision……………………………………..4215 P
(6) Rights, Responsibilities and Duties
(a) Professional Responsibilities
(i) Duties..............................................4218.3 P
(ii) Surveillance on School Property………...…4218.4 P
B. Compensation and Related Benefits
(1) Personal Leaves
(a) Family Medical Leave (FMLA)...................4152.6 P
NOTE: UNION CONTRACTS SUPERSEDE POLICIES
May 11, 2021
COLCHESTER PUBLIC SCHOOLS SERIES 5000 STUDENTS
Policy or
Number Regulation
0. Concept and Roles in Student Policies…………………………………….5000 P
1. Elementary and Secondary
A. Attendance
(1) Admission/Placement……………………………………...5111 P/R
(2) Foreign Exchange Students……………………………….5111.1 P
(3) Student Attendance, Truancy, Chronic Absenteeism…5113 P/R
(4) Attendance Records………………………………………..5115 P
(5) Nonresident Attendance…………………………………...5118 P
(6) Homeless Students………………………………………….5118.1 P/R
(1) Student Use of the District’s Computer Systems
and Internet Safety……………………..………………….5119 P/R
B. Progress/Records
(1) Promotion/Acceleration/Retention……………………….5123 P/R
(2) Reporting to Parents………………………………………..5124 P/R
(3) Student Privacy _______________________________________ P
(4) Confidentiality & Access to Education Records (FERPA)5125 P/R
(5) Awards for Achievement…………………………………..5126 P
(6) High School Graduation Requirements_____________________ P
(7) CT Summative Assessments _____________________________ P
C. Activities
(1) Conduct………………………………………………………..5131 P
(a) Bus Conduct………………………………………….5131.1 P
(b) Surveillance on School Property………………... 5131.11 P/R
(c) Student Driving and Parking________________________ P
(d) Vandalism by Minors……………………………...5131.5 P
(e) Drugs and Alcohol/Tobacco……………………...5131.6 P
(f) Use of Private Technology by Students_______________ P/R
(g) Gang Activity or Association……………………. 5131.9 P
(h) Bullying……………………………………………….5131.911 P/R
(i) Civility/Respectful Communication & Actions. 5131.92 P
(2) Attire and Hygiene…………………………………………...5132 . P/R
(3) Participation Fees for School Activities…………………. 5139 P/R
D. Student Welfare………………………………………………………..5140 P
(1) Health…………………………………………………………..5141 P
(a) Administration of Student Medications………….5141.21 P
(b) Sunscreen Application in School………………...5141.214 P/R
(c) Communicable/Infectious Diseases……………...5141.22 P
(d) Psychotropic Drug Use…………………………….5141.231 P
(e) Students with Food Allergies and/or Glycogen Storage
Disease Management Plan and Guidelines________ P
COLCHESTER PUBLIC SCHOOLS SERIES 5000 STUDENTS
Policy or
Number Regulation
(f) Management Plan and Guidelines for Students with Food
Allergies and/or Glycogen Storage Disease…….5141.26 R
(g) Health Assessments, Screenings, and
Immunizations……………………………………….5141.3 P/R
(h) Reporting of Child Abuse, Neglect, and
Sexual Assault……………………………………....5141.4 P/R
(i) Suicide Prevention/Intervention ____________________ P/R
(2) Safety…………………………………………………………..5142 P
(a) Relations with Noncustodial Parents……………..5142.1 P
(3) Student Insurance…………………………………………….5143.1 P
(4) Student Discipline…………………………………………….5144 P
(5) Physical Restraint & Seclusion of Students
And Use of Exclusionary Time Out……….……………...5144.1 P/R
(6) Child Sexual Abuse and Assault Policy/Reporting _____________P
(7) Physical Exercise and Discipline of Students…………...5144.4 P
E. Civil and Legal Rights and Responsibilities
(a) Section 504 of the Rehabilitation Act of 1973 &
Title ll of the ADA Act of 1990…………………..5145 P/R
(b) Invasion of Privacy
(i) Questioning and Apprehension…………...…..5145.11 P
(ii) Search and Seizure…………………………...... 5145.12 P/R
a. Use of Alcohol Detection Devices….… .5145.124 P/R
(iii) On-Campus Recruitment………………......... 5145.14 P
(iv) Directory Information………………………...5145.15 P
(c) Non-discrimination/Discrimination Complaints..5145.4 P/R
(d) Title IX of the Education Amendments of 1972-
Prohibition of Sex Discrimination and Sexual Harrassment
(Students)...............................................5145.5 P
(e) Student Grievance Procedures…………………....5145.6 P
(f) Conducting Research in Schools………………....5156 P
March 9, 2021
COLCHESTER PUBLIC SCHOOLS
INSTRUCTION - SERIES 6000
Policy or
Number Regulation
1. Elementary and Secondary
A. Schedules
(1) Released Time 6113 P
(2) Emergencies and Disaster Preparedness 6114.8 P
(3) Ceremonies and Observances 6115 P
B. Objectives of the Instructional Program
(1) Nondiscrimination in the Instructional Program 6121 P
C. Curriculum
(1) Recognition of Religious Holidays 6141.2 P/R
(2) Migrant Students 6141.312 P
(3) Technology and Instruction ______________________ 6141.32 P
(a) Computers: Web Sites/Pages 6141.324 P
(4) Early College Placement_________________________6141.5 P
(5) Wellness 6142.101 P/R
(6) Controversial Issues 6144 P
(7) Curricular Exemptions___________________________________ P
(8) Extra-Class Activities 6145 P
(a) Interscholastic/Intramural Athletics 6145.2 P
(b) Publications 6145.3 P
(c) Public Performances and Exhibitions 6145.4 P
(d) Travel and Exchange Programs 6145.6 P
(e) Activity Funds Management 6145.8 P
(f) High School Graduation Requirements………...6146 P
(g) Grading System…………………………………6146.1 P
(h) Weighted Grading for Honors Classes________________ P
(i) Parental Access to Instructional Material______________ P
D. Instructional Arrangements
(1) Field Trips 6153 P/R
(2) Homework/Make-Up Work 6154 P/R
E. Instructional Services
(1) Equipment, Books, and Materials 6161 P
(a) Comparability of Services 6161.3 P
F. Instructional Resources for Teachers
(1) Research: Testing 6162.3 P
(2) Individuals with Disabilities Education Act – Alternative
Assessments for Students with Disabilities for Statewide
and District-wide Assessments………………….......... 6162.31 P
(3) Surveys of Students 6162.51 P
(4) Use of Copying Devices 6162.6 P
(5) Materials Selection – Library Media Centers…………..6163.1 P/R
(6) Animals in the School/Classroom 6163.3 P/R
COLCHESTER PUBLIC SCHOOLS
INSTRUCTION - SERIES 6000
Policy or
Number Regulation
G. Individual Services & Diagnostic Counseling
(1) Drugs, Tobacco, Alcohol 6164.11 P
H. IDEA Compliance……………………………………………… 6171 P
I. Curriculum Extensions
(1) Home Schooling _____________________________________ P
(2) Title I Parent Involvement 6172.4 P
(3) District-Level Parental Involvement Compact 6172.41 R
(3) Distance Education Virtual/Online Courses…………….6172.6 P/R
(4) Individuals with Disabilities Education Act Compliance . 6171 P
(5) Homebound Instruction………………………………... 6173 P
June 4, 2019
COLCHESTER PUBLIC SCHOOLS
CONSTRUCTION - SERIES 7000
Policy or
Number Regulation
1. New Construction
A. Indoor Air Quality .......................................................................7230.2 P
B. Naming/Renaming of a Facility ...................................................7551 P
Colchester Public Schools Series 9000 Bylaws of the Board
Bylaw Number
0. Role of Board and Members (Powers, Purposes, Duties) 9000 B
A. Limits of Authority 9010 B
B. Legal Responsibilities of Boards of Education 9012 B
C. Public Statements 9020 B
1. Organization 9100 B
A. Number of Member; Terms of Office 9110 B
B. Officers and Auxiliary Personnel 9120 B
(1) Chairperson 9121 B
(2) Vice Chairperson 9122 B
(3) Secretary of the Board 9123 B
(4) Attorney 9125 B
(5) Treasurer 9126 B
(6) Auditor 9127 B
C. Committees 9130 B
(1) Standing Committees 9131 B
(2) Guidelines for Adhoc Committees 9132 B
D. Board Representatives 9140 B
E. Board Consultants 9150 B
F. Student Representatives 9160 B
2. Members 9200 B
A. Election
(1) Filling Vacancies 9221 B
(2) Resignation/Removal from Office 9222 B
B. New Board Member Orientation 9230 B
C. School Board Conferences, Conventions and Workshops 9240 B
D. Remuneration and Reimbursement 9250 B
E. Board Member Protection 9260 B
F. Conflict of Interest 9270 B
(1) Code of Ethics 9271 B
3. Methods of Operation 9300 B
A. Development, Distribution and Maintenance of
Manual of Policies, Regulations, Bylaws 9310 B
(1) Policies 9311 B
(2) Formulation, Adoption, Amendment of
Administrative Regulations 9313 B
(3) Suspension of Policies, Bylaws, Regulations 9314 B
B. Meetings 9320 B
(1) Time, Place, Notification of Meetings 9321 B
(2) Work Sessions 9321.1 B
(3) Public and Executive Sessions 9322 B
(4) Construction of the Agenda 9323 B
(5) Meeting Conduct 9325 B
Colchester Public Schools Series 9000 Bylaws of the Board
Bylaw Number
(a) Quorum 9325.1 B
(b) Order of Business 9325.2 B
(c) Parliamentary Procedures 9325.3 B
(6) Minutes/Recording/Broadcasting 9326 B
C. Board/School District Records/Documents FOIA 9330 B
D. School Board Legislative Program 9360 B
4. Review
A. Policy Review 9401 B
B. Facilities Review 9402 B
August 10, 2021