COLCHESTER PUBLIC SCHOOLS
Monthly Year to Date Budget Report
Period Ending January 31, 2023
UNEXPENDED/
BUDGET REVISED UNENCUMBERED
OBJECT ACCOUNT DESCRIPTION TOTAL BUDGET TRANSFERS BUDGET YTD EXPENDED ENCUMBRANCES BALANCE NOTES PERCENT USED
40111 CERTIFIED PERSONNEL SALARIES 20,164,468 0 20,164,468 9,835,170.06 10,311,060.96 18,236.98 1 99.91%
40111 CERTIFIED DAILY SUBSTITUTES 180,000 0 180,000 43,593.75 0.00 136,406.25 24.22%
40111 STIPENDS 485,543 0 485,543 204,005.83 0.00 281,537.17 42.02%
40112 CLASSIFIED PERSONNEL SALARIES 6,220,801 0 6,220,801 3,275,937.27 2,733,151.91 211,711.82 1 96.60%
40112 CLASSIFIED DAILY SUBSTITUTES 60,000 0 60,000 72,680.88 0.00 (12,680.88) 3 121.13%
40113 ADDITIONAL STAFF HOURS 44,087 0 44,087 22,561.81 0.00 21,525.19 51.18%
40130 CLASSIFIED OVERTIME 47,800 0 47,800 24,339.36 0.00 23,460.64 50.92%
41210 EMPLOYEE RELATED INSURANCE 3,822,179 0 3,822,179 2,185,965.83 1,542,250.00 93,963.17 2 97.54%
41220 SOCIAL SECURITY 458,904 0 458,904 237,480.52 0.00 221,423.48 2 51.75%
41221 MEDICARE 410,472 0 410,472 194,499.16 0.00 215,972.84 2 47.38%
41230 PENSION 266,276 0 266,276 133,192.02 0.00 133,083.98 2 50.02%
41250 UNEMPLOYMENT 31,100 0 31,100 915.00 285.00 29,900.00 2 3.86%
41260 WORKERS' COMPENSATION INSURANCE 236,456 0 236,456 206,136.30 0.00 30,319.70 87.18%
41290 OTHER EMPLOYEE BENEFITS 182,674 (3,185) 179,489 122,890.65 0.00 56,598.35 68.47%
42323 PROTECTIVE CLOTHING & SAFETY EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
42535 POSTAGE 17,400 0 17,400 2,698.43 3,600.00 11,101.57 36.20%
42611 INSTRUCTIONAL SUPPLIES 236,310 (6,549) 229,761 155,550.09 27,874.17 46,336.74 79.83%
42613 MAINTENANCE SUPPLIES 70,100 0 70,100 41,778.71 7,819.66 20,501.63 70.75%
42614 GROUNDS MAINTENANCE SUPPLIES 40,000 0 40,000 15,376.44 0.00 24,623.56 38.44%
42641 TEXTBOOKS 45,129 383 45,512 37,459.65 566.00 7,486.35 83.55%
42642 LIBRARY BOOKS 13,751 0 13,751 7,762.48 1,960.53 4,027.99 70.71%
42643 PERIODICALS 2,298 0 2,298 2,601.15 0.00 (303.15) 3 113.19%
42690 OTHER SUPPLIES/MATERIALS 362,508 6,166 368,674 236,681.72 47,231.18 84,761.10 77.01%
43320 PROFESSIONAL DEVELOPMENT 57,605 0 57,605 10,695.81 1,229.16 45,680.03 20.70%
43322 INSTRUCTIONAL PROGRAM IMPROVEMENTS 19,160 0 19,160 2,336.00 300.00 16,524.00 13.76%
43323 PUPIL SERVICES ‐ IN DIST 130,980 0 130,980 43,991.10 0.00 86,988.90 33.59%
43326 PUPIL SERVICES ‐ PUBLIC 229,634 0 229,634 88,903.26 168,476.16 (27,745.42) 4 112.08%
43327 PUPIL SERVICES ‐ PRIVATE 15,799 0 15,799 18,144.34 242,788.18 (245,133.52) 4 1651.58%
43510 PUPIL TRANSPORTATION ‐ REGULAR EDUC 1,339,697 0 1,339,697 669,148.92 486,891.10 183,656.98 86.29%
43510 PUPIL TRANSPORTATION ‐ SPECIAL EDUC 943,548 0 943,548 519,411.78 622,345.79 (198,209.57) 4 121.01%
43510 PUPIL TRANSPORTATION ‐ ALT ED 0 0 0 0.00 0.00 0.00 0.00%
43511 TECH TRANSPORTATION 241,081 0 241,081 141,013.77 86,766.04 13,301.19 3 94.48%
43580 TRAVEL 48,229 (2,775) 45,454 28,678.35 400.00 16,375.65 63.97%
43810 DUES AND FEES 45,452 1,400 46,852 31,446.06 649.00 14,756.94 68.50%
44203 LEGAL 120,000 0 120,000 99,943.55 0.00 20,056.45 3 83.29%
44215 FACILITY RENTAL 23,000 0 23,000 0.00 0.00 23,000.00 0.00%
44330 OTHER PROFESSIONAL TECHNICAL SERVICES 193,178 0 193,178 68,090.40 27,777.00 97,310.60 49.63%
44340 FINANCIAL MANAGEMENT SERVICES 56,841 0 56,841 59,497.63 0.00 (2,656.63) 3 104.67%
44520 PROPERTY INSURANCE 128,930 0 128,930 137,773.00 0.00 (8,843.00) 3 106.86%
44521 LIABILITY INSURANCE GENERAL 79,810 0 79,810 83,108.00 0.00 (3,298.00) 3 104.13%
44522 LIABILITY INSURANCE TRANSPORTATION 1,270 0 1,270 1,333.00 0.00 (63.00) 3 104.96%
44540 ADVERTISING 1,226 0 1,226 633.00 0.00 593.00 51.63%
44550 PRINTING 16,120 0 16,120 5,415.86 5,168.25 5,535.89 65.66%
44561 TUITION ‐ VO‐AG 95,522 0 95,522 48,898.16 53,446.84 (6,823.00) 3 107.14%
44561 TUITION ‐ PUBLIC 1,180,203 0 1,180,203 366,333.83 408,862.55 405,006.62 65.68%
44562 TUITION ‐ PRIVATE 561,131 0 561,131 234,574.72 600,642.98 (274,086.70) 4 148.85%
44563 TUITION ‐ SAP OTHER 0 0 0 0.00 0.00 0.00 0.00%
44566 TUITION ‐ MAGNET SCHOOLS 143,109 0 143,109 114,531.00 0.00 28,578.00 80.03%
COLCHESTER PUBLIC SCHOOLS
Monthly Year to Date Budget Report
Period Ending January 31, 2023
UNEXPENDED/
BUDGET REVISED UNENCUMBERED
OBJECT ACCOUNT DESCRIPTION TOTAL BUDGET TRANSFERS BUDGET YTD EXPENDED ENCUMBRANCES BALANCE NOTES PERCENT USED
44590 OTHER PURCHASED SERVICES 33,211 0 33,211 30,253.93 0.00 2,957.07 91.10%
44610 CURRICULUM IMPLEMENTATION 65,000 0 65,000 14,284.77 0.00 50,715.23 21.98%
44815 SOFTWARE LICENSING & SUPPORT 296,223 0 296,223 236,824.31 12,967.25 46,431.44 84.33%
45411 WATER/SEWER 62,100 0 62,100 31,666.57 0.00 30,433.43 50.99%
45530 TELEPHONES 42,144 0 42,144 32,146.02 0.00 9,997.98 3 76.28%
45620 HEAT ENERGY SUPPLIES 377,000 0 377,000 180,145.24 0.00 196,854.76 47.78%
45622 ELECTRICITY 822,363 0 822,363 390,906.64 0.00 431,456.36 47.53%
45623 PROPANE 500 0 500 0.00 0.00 500.00 0.00%
45626 GASOLINE ‐ MAINTENANCE VEHICLES 1,448 0 1,448 319.71 0.00 1,128.29 22.08%
45627 TRANSPORTATION SUPPLIES 148,200 0 148,200 79,919.42 0.00 68,280.58 53.93%
46410 RECYCLING 37,580 0 37,580 20,636.77 21,092.28 (4,149.05) 3 111.04%
46420 CLEANING/REPAIRING MAINTENANCE 167,270 4,560 171,830 152,895.01 54,538.54 (35,603.55) 3 120.72%
46430 EQUIPMENT CONTRACTS ‐ OFFICE 93,454 0 93,454 53,372.12 25,028.85 15,053.03 83.89%
46430 EQUIPMENT CONTRACTS ‐ FACILITIES 137,991 0 137,991 91,446.91 58,390.38 (11,846.29) 3 108.58%
46431 VEHICLE MAINTENANCE 1,100 0 1,100 0.00 0.00 1,100.00 0.00%
48730 INSTRUCTIONAL EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
48731 NON‐INSTRUCTIONAL EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
48733 FURNITURE & FIXTURES 8,300 0 8,300 160.28 2,601.39 5,538.33 33.27%
48734 OTHER CAPITAL OUTLAY 159,700 0 159,700 107,264.00 43,860.00 8,576.00 94.63%
50205 TRANSFER TO BOE CAPITAL RESERVE 250,000 0 250,000 0.00 0.00 250,000.00 0.00%
50260 TRANSFER TO EDUCATION GRANTS FUND 40,000 0 40,000 40,000.00 0.00 0.00 100.00%
50700 TRANSFER TO DEBT SERVICE FUND 212,336 0 212,336 212,336.00 0.00 0.00 100.00%
50900 CONTINGENCY 0 0 0 0.00 0.00 0.00 0.00%
TOTAL 42,025,701 0 42,025,701 21,507,756.35 17,600,021.15 2,917,923.50 93.06%
Purchase orders for goods and services are issued throughout the school year.
(1) Vacant positions exist as of 1/31/23.
(2) Employee benefit amounts reflect only actual expended amounts to date.
(3) Pending budget transfer
(4) Special Education expenditures subject to reimbursement from Excess Cost grant