Machine-extracted text of a publicly
posted document, provided for reference and search. The original document at
the link above is authoritative.
Book Policy Manual
Section 9000 - ByLaws
Title Meeting Conduct
Code 9325
Status Second Reading
Adopted November 18, 1997
Last Revised August 10, 2021
Prior Revised 01/08/2013; 08/12/2014;
Dates
MEETING CONDUCT *REMOVE*
I. MEETING CONDUCT
A. Meetings of the Board of Education shall be conducted by the Chairperson in a manner
consistent with the provisions of the Freedom of Information Act and the adopted bylaws of
the Board.
B. All Board meetings shall commence at, or as close as practicable to, the stated Time,
provided there is a quorum.
C. All regular and special Board meetings shall be guided by an agenda which will have been
prepared and delivered in advance to all Board members and other designated persons.
D. The Board of Education may recess any regular or special meeting to a specified time and
place.
E. Protocol for meetings of the Board of Education follows parliamentary rules and procedures
as outlined by Robert’s Rules of Order.
II. Procedures for Electronic Participation
A. Board members may participate in meetings electronically (e.g., conference call, video
conferencing, etc.) under the conditions set forth herein. When such conditions are met, any
Board member participating telephonically shall be counted for the purpose of constituting a
quorum. Conditions for participation are as follows:
1. Any Board member participating electronically must identify themselves during roll call
and again prior to their first comments or questions. Board members are encouraged
to identify themselves prior to subsequent comments or questions. Board members
shall also identify themselves as part of any Board voting.
2. Any physical or demonstrable material that is used in the course of the proceedings
must be present in the place where the public is located; and
3. All those in attendance at the meeting, at whatever location, must be able to hear and
identify all participants in the proceeding, including their individual remarks and votes.
B. When a Board member is participating in a meeting electronically, the Chairperson shall take
the necessary steps to ensure that a Board member participating telephonically has
adequate opportunity to express himself/herself in Board discussion, including the
opportunity to take the floor and make motions.
III. Citizens’ Comments
A. The Board may permit any individual or group to address the Board concerning any subject
that lies within its jurisdiction during the portion of any Board meetings so designated for
such purpose. Citizens’ Comments shall be subject to the following guidelines:
1. Three (3) minutes will be allotted to each speaker on each subject matter, and a
maximum of fifteen (15) minutes will be allotted to each subject matter. The Board
may decide by a majority vote to extend the 15 minutes of time allotted to each
subject matter, but in no event shall the total time allotted to each subject matter
exceed 30 minutes. The 3 minutes of time allotted to each speaker cannot be
extended. Time not used by a speaker cannot be retained for later use by that speaker
and cannot be allotted to another speaker. Speakers may provide written testimony or
handouts to the Board, which will become part of the public meeting record. Speakers
are not permitted to make presentations to the Board using PowerPoint, overhead
projectors, or other electronic/digital programs.
2. A Board of Education member shall be appointed by the Chairperson to act as
timekeeper for the meeting, if deemed necessary by the Chairperson.
3. All speakers must identify themselves by name and address.
4. The Board will not respond to comments made during Citizens’ Comments, with the
exception that the Chairperson only may respond if, in the discretion of the
Chairperson, such comments require an immediate response.
5. The Board may not limit the subject of a citizen’s comments, except that formal
charges or formal complaints must be initiated in writing only in accordance with Policy
1312P General Complaint Procedures. Reasonable standards for decorum are expected.
6. No inappropriate or disrespectful conduct or personal attacks shall be permitted at any
Board of Education meeting. Persistence in such conduct shall be grounds for summary
termination, by the Chairperson, of that person's privilege of address. The Chairperson
may also ask such person to leave the meeting.
7. If a meeting of the Board of Education is interrupted by disturbances or inappropriate
or disrespectful conduct and order cannot be restored, the Chairperson may order the
room cleared and then continue with the meeting. Members of the press and members
of the public not participating in such disturbance and/or not participating in such
inappropriate or disrespectful conduct may be allowed to remain.
IV. Actions by the Board
No action will be taken at a special meeting unless the subject acted upon was listed in the
agenda published for that meeting. Additions may be made to the agenda at a regular meeting for
which action may be considered.
All motions and each member's vote taken by the Board shall be identified clearly in minutes of
the Board meeting as provided in Bylaw 9326: Minutes.
Legal 18-a Definitions
1-19 Access to public records.
1-21 Meetings of government agencies to be public
1-21a Recording, broadcasting or photographing meetings
1-21d Adjournment of meetings
1-21g Executive sessions
1-21h Conduct of meetings.
1-21i Denial of access to public records or meetings.
10-224 Duties of the secretary.
Cross 9326 - ByLaws of the Board Minutes/Taping/Broadcasting
References