COLCHESTER PUBLIC SCHOOLS
Monthly Year to Date Budget Report
Period Ending December 31, 2023
UNEXPENDED/
BUDGET REVISED UNENCUMBERED
OBJECT ACCOUNT DESCRIPTION TOTAL BUDGET TRANSFERS BUDGET YTD EXPENDED ENCUMBRANCES BALANCE NOTES PERCENT USED
40111 CERTIFIED PERSONNEL SALARIES 20,884,814 0 20,884,814 7,686,859.75 13,104,679.99 93,274.26 1 99.55%
40111 CERTIFIED DAILY SUBSTITUTES 150,000 0 150,000 101,420.00 0.00 48,580.00 67.61%
40111 STIPENDS 536,244 0 536,244 214,715.34 0.00 321,528.66 40.04%
40112 CLASSIFIED PERSONNEL SALARIES 5,959,094 (10,000) 5,949,094 2,575,917.95 3,107,863.91 265,312.14 1 95.54%
40112 CLASSIFIED DAILY SUBSTITUTES 90,000 0 90,000 68,940.56 0.00 21,059.44 76.60%
40113 ADDITIONAL STAFF HOURS 38,572 0 38,572 20,801.87 0.00 17,770.13 53.93%
40130 CLASSIFIED OVERTIME 47,800 0 47,800 21,660.05 0.00 26,139.95 45.31%
41210 EMPLOYEE RELATED INSURANCE 3,963,477 (19,120) 3,944,357 1,964,488.42 1,922,121.00 57,747.58 2 98.54%
41220 SOCIAL SECURITY 466,029 0 466,029 192,042.16 0.00 273,986.84 2 41.21%
41221 MEDICARE 426,672 0 426,672 154,472.05 0.00 272,199.95 2 36.20%
41230 PENSION 267,166 0 267,166 88,000.42 0.00 179,165.58 2 32.94%
41250 UNEMPLOYMENT 44,600 0 44,600 2,274.22 610.00 41,715.78 2 6.47%
41260 WORKERS' COMPENSATION INSURANCE 212,317 11,842 224,159 224,159.00 0.00 0.00 100.00%
41290 OTHER EMPLOYEE BENEFITS 222,490 0 222,490 174,349.15 0.00 48,140.85 78.36%
42323 PROTECTIVE CLOTHING & SAFETY EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
42535 POSTAGE 17,400 0 17,400 4,006.80 3,000.00 10,393.20 40.27%
42611 INSTRUCTIONAL SUPPLIES 269,656 (700) 268,956 171,872.87 16,970.62 80,112.51 70.21%
42613 MAINTENANCE SUPPLIES 74,600 0 74,600 20,260.72 6,899.43 47,439.85 36.41%
42614 GROUNDS MAINTENANCE SUPPLIES 40,000 0 40,000 4,824.69 0.00 35,175.31 12.06%
42641 TEXTBOOKS 63,285 0 63,285 43,933.67 8,810.55 10,540.78 83.34%
42642 LIBRARY BOOKS 14,170 0 14,170 7,344.12 1,042.32 5,783.56 59.18%
42643 PERIODICALS 1,151 0 1,151 821.49 0.00 329.51 71.37%
42690 OTHER SUPPLIES/MATERIALS 545,121 (1,391) 543,730 403,195.42 33,981.90 106,552.68 80.40%
43320 PROFESSIONAL DEVELOPMENT 68,531 (2,690) 65,841 14,240.85 3,877.02 47,723.13 27.52%
43322 INSTRUCTIONAL PROGRAM IMPROVEMENTS 12,975 0 12,975 1,680.00 0.00 11,295.00 12.95%
43323 PUPIL SERVICES ‐ IN DIST 188,780 0 188,780 58,238.14 0.00 130,541.86 30.85%
43326 PUPIL SERVICES ‐ PUBLIC 335,901 0 335,901 62,637.13 112,278.60 160,985.27 52.07%
43327 PUPIL SERVICES ‐ PRIVATE 504,144 0 504,144 197,597.59 310,387.75 (3,841.34) 4 100.76%
43510 PUPIL TRANSPORTATION ‐ REGULAR EDUC 1,370,332 0 1,370,332 668,810.64 637,988.40 63,532.96 95.36%
43510 PUPIL TRANSPORTATION ‐ SPECIAL EDUC 1,254,157 0 1,254,157 551,314.88 812,044.94 (109,202.82) 4 108.71%
43510 PUPIL TRANSPORTATION ‐ ALT ED 0 0 0 0.00 0.00 0.00 0.00%
43511 TECH TRANSPORTATION 109,457 0 109,457 (4,298.70) 0.00 113,755.70 ‐3.93%
43580 TRAVEL 51,934 0 51,934 18,732.28 200.00 33,001.72 36.45%
43810 DUES AND FEES 51,800 1,500 53,300 38,310.21 398.50 14,591.29 72.62%
44203 LEGAL 150,000 0 150,000 23,026.00 0.00 126,974.00 15.35%
44215 FACILITY RENTAL 23,000 0 23,000 6,442.25 0.00 16,557.75 28.01%
44330 OTHER PROFESSIONAL TECHNICAL SERVICES 470,884 700 471,584 197,725.50 199,315.00 74,543.50 84.19%
44340 FINANCIAL MANAGEMENT SERVICES 61,283 1,190 62,473 62,472.52 0.00 0.48 100.00%
44520 PROPERTY INSURANCE 154,747 7,146 161,893 161,892.80 0.00 0.20 100.00%
44521 LIABILITY INSURANCE GENERAL 90,071 0 90,071 77,260.00 0.00 12,811.00 85.78%
44522 LIABILITY INSURANCE TRANSPORTATION 1,425 132 1,557 1,557.00 0.00 0.00 100.00%
44540 ADVERTISING 1,726 0 1,726 0.00 0.00 1,726.00 0.00%
44550 PRINTING 17,437 0 17,437 5,587.24 6,679.00 5,170.76 70.35%
44561 TUITION ‐ VO‐AG 136,460 0 136,460 51,172.50 51,172.50 34,115.00 75.00%
44561 TUITION ‐ PUBLIC 945,007 0 945,007 278,650.83 467,031.15 199,325.02 78.91%
44562 TUITION ‐ PRIVATE 933,334 0 933,334 558,445.55 995,424.25 (620,535.80) 4 166.49%
44563 TUITION ‐ SAP OTHER 0 0 0 0.00 0.00 0.00 0.00%
44566 TUITION ‐ MAGNET SCHOOLS 92,346 0 92,346 105,609.00 0.00 (13,263.00) 3 114.36%
COLCHESTER PUBLIC SCHOOLS
Monthly Year to Date Budget Report
Period Ending December 31, 2023
UNEXPENDED/
BUDGET REVISED UNENCUMBERED
OBJECT ACCOUNT DESCRIPTION TOTAL BUDGET TRANSFERS BUDGET YTD EXPENDED ENCUMBRANCES BALANCE NOTES PERCENT USED
44590 OTHER PURCHASED SERVICES 32,793 10,000 42,793 38,569.75 40.50 4,182.75 90.23%
44610 CURRICULUM IMPLEMENTATION 20,000 0 20,000 4,564.42 0.00 15,435.58 22.82%
44815 SOFTWARE LICENSING & SUPPORT 338,744 1,391 340,135 243,001.62 11,412.05 85,721.33 74.80%
45411 WATER/SEWER 63,200 0 63,200 15,709.52 0.00 47,490.48 24.86%
45530 TELEPHONES 91,384 0 91,384 49,396.69 0.00 41,987.31 54.05%
45620 HEAT ENERGY SUPPLIES 456,605 0 456,605 85,471.74 0.00 371,133.26 18.72%
45622 ELECTRICITY 821,000 0 821,000 303,541.24 3,484.37 513,974.39 37.40%
45623 PROPANE 750 0 750 0.00 0.00 750.00 0.00%
45626 GASOLINE ‐ MAINTENANCE VEHICLES 1,569 0 1,569 0.00 0.00 1,569.00 0.00%
45627 TRANSPORTATION SUPPLIES 174,000 0 174,000 50,335.44 0.00 123,664.56 28.93%
46410 RECYCLING 41,950 0 41,950 18,113.56 0.00 23,836.44 43.18%
46420 CLEANING/REPAIRING MAINTENANCE 216,892 0 216,892 98,949.59 29,325.04 88,617.37 59.14%
46430 EQUIPMENT CONTRACTS ‐ OFFICE 101,009 0 101,009 45,370.93 31,437.78 24,200.29 76.04%
46430 EQUIPMENT CONTRACTS ‐ FACILITIES 155,451 0 155,451 68,860.81 82,515.46 4,074.73 97.38%
46431 VEHICLE MAINTENANCE 2,000 0 2,000 58.93 0.00 1,941.07 2.95%
48730 INSTRUCTIONAL EQUIPMENT 6,815 0 6,815 0.00 5,450.00 1,365.00 79.97%
48731 NON‐INSTRUCTIONAL EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
48733 FURNITURE & FIXTURES 14,800 0 14,800 77.00 3,529.30 11,193.70 24.37%
48734 OTHER CAPITAL OUTLAY 0 0 0 0.00 0.00 0.00 0.00%
50205 TRANSFER TO BOE CAPITAL RESERVE 40,000 0 40,000 0.00 0.00 40,000.00 0.00%
50260 TRANSFER TO EDUCATION GRANTS FUND 40,000 0 40,000 40,000.00 0.00 0.00 100.00%
50700 TRANSFER TO DEBT SERVICE FUND 0 0 0 0.00 0.00 0.00 0.00%
50900 CONTINGENCY 0 0 0 0.00 0.00 0.00 0.00%
TOTAL 43,979,351 0 43,979,351 18,345,486.17 21,969,971.33 3,663,893.50 91.67%
Purchase orders for goods and services are issued throughout the school year.
(1) Vacant positions exist as of 12/31/23.
(2) Employee benefit amounts reflect only actual expended amounts to date.
(3) Pending budget transfer
(4) Special Education expenditures subject to reimbursement from Excess Cost grant