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Book Policy Manual
Section 0000/1000 - Community/Board Operations
Title Use of School Facilities
Code 1330
Status Active
Adopted August 17, 2020
Last Revised November 9, 2021
USE OF SCHOOL FACILITIES
A. Application Procedures
In accordance with Conn. Gen. Stat. § 10-239, the Board of Education may permit the use of any school
facility for nonprofit educational or community purposes whether or not school is in session. The Board of
Education may also grant the temporary use of any school facility for public, educational or other
purposes, including the holding of political discussion, at such time the facility is not in use for school
purposes. In addition, the Board shall grant such use for any purpose of voting under the provisions of
Title 9 of the Connecticut General Statutes whether or not school is in session. In accordance with 20
U.S.C. § 7905, the Board of Education shall not deny equal access to or a fair opportunity to meet, or
otherwise discriminate, against any group officially affiliated with the Boy Scouts of America (or any other
youth group listed as a patriotic society in Title 36 of the United States Code) that wishes to conduct a
meeting using school facilities pursuant to this policy. Such uses shall be governed by the following rules
and procedures, and shall be subject to such restrictions as the Superintendent or his/her designee
considers expedient.
Consistent with this policy, the Superintendent shall develop and promulgate Administrative Regulations
and associated forms governing use of school buildings and facilities by community and other groups.
Since the primary purpose of school facilities is for educational activities, such activities will have priority
over all other requested uses. The Superintendent may limit or restrict the use of school facilities by
community and other groups based on the guidance of federal, state, and local health authorities and
consistent with applicable law.
Applications for use of facilities shall be submitted to the following individuals, in accordance with the
Administrative Regulations:
Facility Application Submitted To
For use of school buildings Building Principal
For use of athletic fields and facilities Athletic Director
For use of other school facilities Superintendent of Schools
Groups requesting use of school buildings and facilities must identify the specific facilities desired, and
approval will be for those specific facilities only. All school equipment on the premises shall remain in the
charge and control of the building principal or responsible administrator, and shall not be used without the
express written permission of the administrator.
Principals and other responsible administrators shall submit copies of each building use form with a
notation of whether such uses have been approved. Approval of school facilities by the principal or other
responsible party may be revoked at any time by the Superintendent or his/her designee.
B. Eligible Organizations and Priority of Use
Administrators responsible for approving/disapproving requests for use of school district facilities will use
the following guidelines regarding priority of usage of such facilities:
Order of priority:
1. School-sponsored programs and activities.
2. Activities of school-related organizations (e.g. PTO, Booster Clubs, After Graduation Committees and
similar organizations).
3. Town department or agency activities.
4. Activities of non-profit organizations operating within the Town, other than school-related
organizations covered by category #2 above.
5. Activities of for-profit organizations operating within the Town.
6. Out-of-town organizations.
C. Restrictions on Use of School Facilities
The following restrictions shall apply to the use of school facilities:
1. Illegal activities will not be tolerated.
2. Use or possession of tobacco, alcoholic beverages or unauthorized controlled substances shall not be
permitted on school property.
3. Refreshments may not be prepared, served or consumed without the prior approval of the
responsible administrator. Notwithstanding, only those beverages permitted by state law may be
sold during the school day. The responsible administrator may permit other beverages to be sold at
the location of events occurring after the end of the regular school day or on the weekend as long
as they are not sold from a vending machine or at a school store. Upon approval by the
administrator, refreshments may be prepared, served and consumed only in areas designated by the
responsible administrator.
4. Obscene advertising, decorations or materials shall not be permitted on school property.
5. Advertising, decorations or other materials that promote the use of illegal drugs, tobacco products,
or alcoholic beverages shall not be permitted.
6. Activities that are disruptive of the school environment are not permitted.
Any violation of this Policy or any applicable Administrative Regulations may result in permanent
revocation of the privilege to use school facilities against the organization and/or individuals involved.
D. Fees and Other Costs
Users of school facilities shall be responsible for the fees and costs set out in a fee schedule established by
the Superintendent with the approval of the Board of Education. The following guidelines shall be
incorporated into such fee schedule:
Category
Fee
1. School-sponsored programs and activities.
No rental fee or associated costs.
2. Activities of school-related organizations (e.g. PTO, Booster Clubs, After Graduation Committees and
similar organizations).
No rental fee or associated costs.
3. Town department or agency activities.
Associated costs.
4. Activities of non-profit organizations operating within the Town, other than school-related
organizations covered by category #2 above.
Associated costs.
5. Activities of for-profit organizations operating within the Town.
Rental fee and associated costs.
6. Out-of-town organizations.
Rental fee and associated costs.
“Associated costs” shall include, but shall not be limited to, fees for the services of any custodial
personnel, food service personnel, security personnel or other personnel deemed by the responsible
administrator to be necessary in connection with the use of a school district facility. Such costs shall
be at the rates set forth in the fee schedule.
Rental fees and/or associated costs otherwise applicable may be waived by the Superintendent or
his/her designee if such waiver is deemed by the Superintendent or his/her designee to be in the
best interest of the school system and/or the Town.
E. Responsibility for Damage to Property or Loss of Property
In order to use school district facilities, any organization or individual requesting such use must agree to
assume responsibility for any damage to and/or theft or loss of any school district property arising out of
the use of the facilities.
F. Health and Safety Protocols
In order to use school district facilities, any organization or individual requesting such use must agree to
abide by all health and safety protocols in place by the school district at the time of use, including but not
limited to protocols relating to cleaning of the facilities, signage, and health screenings of individuals
requesting access to the facilities.
Legal Conn. Gen. Stat. §10-15c Discrimination in public schools prohibited. School
attendance by five-year-olds.
Conn. Gen. Stat. §10-239 Use of school facilities for other purposes.
Conn. Gen. Stat. §10-215f Certification that food meets nutrition standards.
Conn. Gen. Stat. §10-221q Sale of beverages.
Boy Scouts of America Equal Access Act, 20 U.S.C. § 7905 Patriotic and National
Organizations, 36 U.S.C § 10101 et seq.
“Adapt, Advance, Achieve: Connecticut’s Plan to Learn and Grow Together,”
Connecticut State Department of Education (June 29, 2020)
Facilities Use Forms.pdf (280 KB)
Recommend replace with Shipment Model Policy