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Book Policy Manual
Section 3000 - Business & Non-Instructional Operations
Title Surveillance on School Property
Code 3540-R
Status Active
Adopted April 17, 2012
Last Revised July 3, 2025
Last Reviewed July 3, 2025
Prior Revised Dates 07/14/2020; 3/9/2021; 9/12/2023
SURVEILLANCE ON SCHOOL PROPERTY
The following rules shall apply to video surveillance:
1.
The district shall notify its students, and their parents/guardians and its staff that video
surveillance may occur on any school property. The district shall incorporate said notice in
the student handbook and District’s Policy Handbook. Signs shall be posted at each
building that utilizes surveillance equipment.
. The use of surveillance equipment on school property and on other district property shall be
supervised and controlled by the building administrator/designee.
. The use of recordings from surveillance equipment shall be subject to the other policies of
the district including policies concerning the confidentiality of student and personnel
records.
. Surveillance shall be used only to promote the order, safety and security of students, staff
and property.
. Access to surveillance cameras by non-school employee emergency response personnel is
permitted on a 24 hour basis. The use of video surveillance cameras by emergency
response personnel shall be limited to the following:
a. Response to an emergency call or security breach on a school campus;
b. Training in access and use of the video surveillance system; or
c. Other requests by the Superintendent or designee.
Student Records
1.
The district will comply with laws regarding student records requirements including the
Family Education and Privacy Act and the Education of All Handicapped Children Act of
1975 as applicable in the district’s use of recordings. Recordings considered for retention,
as part of the student’s behavioral record will be maintained in accordance with established
student record procedures governing their access, review and release.
Staff Records
1. Video recordings considered for retention as part of the employee’s personnel record will be
maintained in accordance with established Board personnel policies, administrative
regulations and labor agreements governing access, review and release of employee
personnel records.
Storage Security
1. All recordings will be stored and secured in accordance with established Board record
retention policies.
2. Recording will be stored for not more than thirty days after initial recording, whereupon
such recordings will be released for erasure.
3. Recordings held for review of a student or staff incident will be maintained in their original
form pending resolution. The tape will then be either released for erasure or retained as
necessary as a part of the student’s discipline record and or employee’s personnel record in
accordance with the established district procedures.
Viewing Requests of Sureveillance Recordings
1. Actual viewing will only be permitted at school related sites, including schools, and district
offices, or as otherwise required by law.
2. Recordings remain the property of the district and may be reproduced only in accordance
with law, including applicable district student records policy and procedures and applicable
labor agreements.
3. Requests for viewing video recordings will be limited to the appropriate vehicle driver,
transportation coordinator, school administrator, parent/guardian or student 18 or older or
others as deemed appropriate by the transportation coordinator or
superintendent/designee. Requests for viewing will be limited to those parents/guardians,
students and/or district officials with a direct interest in the proceedings deemed
appropriate by the superintendent/designee. The district’s School Resource Officer may also
review the video at the request of a school administrator who requests assistance for
determination of school policy violation and/or criminal behavior.
a. Requests for viewing may be made to the school principal,.
b. Only the portion of the video recording concerning a specific incident(s) will be made
available for viewing.
c. Requests may be denied if viewing may result in a FERPA violation.